Privacy Policy
This is an important notice regarding your privacy and the way in which Conilon Ltd t/a Black Sheep Coffee) (referred to as “we”, “our” or “us” in this policy) collects and makes use of your personal data. We want to be open and transparent with you, and therefore encourage you to contact us if you have any questions about this policy or the ways in which we use your personal data. This policy applies to our applicants, business contacts, suppliers, customers and generally. We take our privacy responsibilities seriously and are committed to protecting and respecting your privacy. This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. For the purpose of applicable privacy legislation, the data controller is Conilon Ltd t/a Black Sheep Coffee of 81 Southwark Street, London, United Kingdom, SE1 0HX. Our company registration number is 08663274. Questions regarding this policy should be directed to our Data Protection Compliance Manager.The Data Protection Compliance Manager is responsible for ensuring compliance with relevant data protection legislation and with this policy. Our Data Protection Compliance Manager can be contacted at accounts@leavetheherdbehind.com. Any questions about the operation of this policy or any concerns that the policy has not been followed should be referred in the first instance to the Data Protection Compliance Manager.
What information do we hold about you?
- Personal contact details such as your name, title, address, telephone number, and e-mail address.
- Recruitment information (including personal information such as copies of your right to work documents, your CV or cover letter which is sent to us as part of the application process).
- Information provided to us by job board providers in relation to your application for employment with us.
- Information collected during the course of the application process.
- Contact details such as your name, title, business telephone number and business e-mail address.
- Information that you provide or we collect during our interactions with you or your employer, such as how long we have done business with you or how long you have worked at your company.
- Personal details such as your name, address and telephone number.
- Information that you provide or we collect during our interactions with you or your employer.
- Personal contact details such as your name, e-mail address and your IP address when you use the Guest Wi-Fi provided within one of our shops.
- Your sensitive personal information e.g. information relating to your health where you provide us with details of your allergy requirements when ordering our products.
- Personal information contained on your social media accounts, for example, Facebook or Twitter.
- Other personal information provided to us via our website or social media accounts, for example, by using the “Make a booking enquiry” on our website or by contacting us on Facebook or Twitter.
- Personal information provided to us when you leave feedback.
- Personal information provided to us by the third party service providers we work with, for example, analytics providers and third party companies providing us with marketing assistance.
- If you enter or apply to receive any of our promotions, personal information including your name, e-mail address, telephone number, bank details (if relevant) and any other information you give to us or our promotions support providers.
- If you visit any of our shops, images and videos are recorded by the CCTV system in operation in our shops.
- If you visit any of our shops and login to our guest Wi-Fi network, information may be collected about your usage.
- Any personal information you provide to us during your interactions with us.
- Photos and/or videos of you which may be taken at one of our events, in connection with one of our promotions or any other way.
- Information provided to us by third party service providers we work with, for example, payment service or analytics providers.
How will we use your personal information and what is the legal ground we rely on for doing so?
- Where you have provided us with your consent for us to do so;
- Where we need to perform the contract we have entered into with you or to take steps to enter into a contract with you;
- Where we need to comply with a legal obligation to which we are subject;
- Where it is in pursuit of our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- To evaluate and progress your application for employment with us – to perform the contract with you or to take steps to enter into a contract with you, and in pursuit of our legitimate interests to verify your suitability for our vacancies.
- To carry out right to work checks – to comply with a legal obligation.
- Your contact details to provide you with information on our products. This may include technical information and/or marketing information – in pursuit of our legitimate interests in keeping you informed about our products, services and business updates.
- Your personal details – in pursuit of our legitimate interests (to facilitate business between you and us).
- You personal information to provide you with our products and services – to perform the contract with you or to take steps to enter into a contract with you.
- Dealing with your enquiry made via the “Make a booking enquiry” section of our website or via our social media platforms – in pursuit of our legitimate interests to ensure your enquiry is dealt with promptly and efficiently.
- Your contact details to provide you with information on our products and services. This may include marketing information – where you have provided us with your consent for us to do so.
- Your health and allergy related information– where you have provided us with your explicit consent.
- Images of you captured by photo and/or video – where you have provided us with your consent for us to do so.
- Your personal details provided to us in connection with the promotion or event that you have applied to enter into – to perform the competition contract with you or to take steps to enter into a contract with you.
- To ensure that our store are kept secure – in pursuit of our legitimate interests (in ensuring our premises are kept secure and to keep evidence of this).
- Health and safety purposes – to comply with a legal obligation.
- To monitor your Wi-Fi usage – in pursuit of our legitimate interests (in ensuring our network is being used for acceptable purposes).
- To administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes – in pursuit of our legitimate interests (to better understand how people interact with our website and solve any issues it may have).
- To improve our website to ensure that content is presented in the most effective manner for you and your computer – in pursuit of our legitimate interests (to improve our content and your experience).
- To transfer to third party service providers – in pursuit of our legitimate interests (in outsourcing for effectiveness and efficiency).
- To contact you if we wish to use your information for a purpose not set out in this policy – to comply with a legal obligation.
What happens if there is a change of purpose?
Which type of third parties might we share your personal information with?
- Technical support providers, for example, assisting with our website or our app.
- Job board providers assisting us with filling our vacancies.
- Professional advisers such as lawyers, accountants, and insurance companies.
- Providers assisting us with the management of our promotional offers.
- Providers assisting us with the management of our events.
- Providers which help us collate and organise information effectively and securely.
- Providers which help us generate and collate surveys and reviews of our products and services.
- Providers which assist us with marketing by, for example, helping us send marketing mailshots.
- Providers which help us with logistics and delivery solutions.
- Third party software hosting companies which provide us with software solutions.
- Providers which host our servers in their data centres.
Data retention
- Where your application for employment with us is successful, we will provide you with further information as to how we use your personal information during the course of your employment.
- Where your application for employment is unsuccessful, we will keep your personal information, such as your CV and application details, for 6 months.
- The period we keep your personal information depends on a number of circumstances. For example where we have collected your personal information during the course of your and our organisations doing business, we will keep your personal information for as long as this business continues, or for as long as we have a commercial interest in holding your personal information, for example, with a view to doing business in the future.
- If you have consented to receiving marketing information, we will keep your personal information for as long as we still have your consent;
- If you have provided us with your personal information for the purpose of making a complaint, we will keep this information for 6 years.
- Information collected in connection with your purchase (which will not be able to identify you) will be kept indefinitely.
- We will keep your personal information after you have provided us with your details for one of our promotions or events until such time as you withdraw your consent.
- Any data collected through our CCTV system is stored for a maximum of 31 days only.
Where we store your personal data
Rights of access, correction, erasure and restriction
- Request access to your personal information (known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
- Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Request the erasure of your personal information. This enables you to ask us to delete or remove personal information when there is no good reason for us continuing to process it. You also have the right to ask us to stop processing personal information where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground.
- Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
- Request the transfer of your personal information to another party.
No fee usually required
What we may need from you
Right to withdraw consent
What happens if you fail to provide personal information?
Right to complain
Changes to this privacy policy